American Red Cross Events Specialist in Rochester, New York

Job Description:

The American Red Cross is a humanitarian organization, led by volunteers, that provides relief to victims of disaster and helps people prevent, prepare for, and respond to emergencies. It does this through services that are consistent with its Congressional Charter and the Fundamental Principles of the International Red Cross and Red Crescent Movement. The American Red Cross is the foremost volunteer emergency service organization in the United States with more than 590 chapters nationwide.

We are currently seeking an Events Specialist to work in our Rochester, NY office, covering our Western & Central NY Region.

Job Summary:

The Events Specialist is responsible for the success of Chapter fundraising events in 5 offices in the Western & Central NY Region. Plans, coordinates and implements events in collaboration with staff and volunteer leadership. Events are designed to raise funds for and promote community awareness of Red Cross services. Also supports the fund development team to develop and execute plans to identify, cultivate, solicit and recognize event underwriters/sponsors and other event participants and provision of staff support for relevant committees.

Specific responsibilities: Work with volunteer committees dedicated to major special events; work with Executive Directors to build capacity for committees; coordinate event logistics; help to prospect and make asks up to $1,000.

Responsibilities:

  1. Research and donor development: Researches, identifies, cultivates and solicits new and existing donors for monetary and/or in-kind gifts to support chapter special events. Recognizes potential for increased donor involvement and capitalizes on opportunities to grow existing relationships. Identifies event sponsors for potential enhanced or increased partnership opportunities with the chapter. Creates a seamless, balanced and enjoyable experience for potential donors through effective leadership and recognition techniques.

  2. Relationship development: Develops effective working relationships with donors, volunteers, government and foundation representatives to nurture their connections to ARC. May oversee collaboration with internal communications and marketing groups for strategies and materials.

  3. Provides leadership and guidance to assigned event chairs and committees. Directs the activities of and serves as the primary staff liaison to the volunteer committees for assigned chapter special events. Provides staff support and leadership to event chairs and related committees formed to help secure sponsors and participants.

  4. Event planning project development: Creates and collaborates with other development staff on special events project plans & participates in budget development. Monitors event outcomes including revenue and expenses and results in order to increase special event program growth. Manages implementation, and production of all fundraising events including vendor relationships, budgets, and event logistics. Coordinates activities and formulates strategies related to event program. Assesses outcome of each event and makes recommendations for improvements. Responsible for meeting Special Events revenue goals.

  5. Events Material Development: Collaborates with Communications and Marketing to develop materials related to events including media releases and photo sessions. Also handles interviews.

  6. Provides volunteer or staff work direction: Directs the work of development volunteers or staff regarding administrative support duties including recording and tracking donor invoices, acknowledgement correspondence, mass mailings, thank you letters, support at the event, etc. May hire, train, coach, counsel and evaluate performance of volunteers or give significant recommendations as to those supervisory actions.

Qualifications:

Education: Bachelor's degree or combination of education and experience, which would provide an equivalent background.

Experience: Minimum 3 years of proven experience and documented success in events planning and/or management.

Management Experience: Prefer minimum 6 months of supervisory experience. Prefer experience coordinating volunteers.

Skills and Abilities: Leadership ability with exemplary interpersonal, verbal, listening and written communication skills. Partners internally and externally with others to develop the organization; open, friendly and comfortable with diverse groups; networks effectively and establishes long-term relationships with the community. Works successfully on teams and strives for optimum results; resolves conflict; promotes cooperation, commitment, momentum and pride; puts success of team above own interests. Ability to manage multiple priorities with strong skills in planning and problem-solving. Capable of directing and working effectively with donors, volunteers, staff and committees in a wide range of activities while under pressure and/or deadlines.

Other: Intermediate level proficiency with MS Office software, including Word, Excel, PowerPoint and Outlook.

Travel: Will involve travel throughout the region.

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Apply now! Joining our team will provide you with the opportunity to make a difference every day.

The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

The American Red Cross is a diverse nonprofit organization offering its employee's professional development and growth opportunities, a competitive salary, comprehensive benefits, and a collaborative team spirit environment.